BCM Questionnaires 2: Project Management xx

BCM Questionnaires 2: Project Management

Project Management is a phase within the BCM Planning Methodology and comprises the planning, organizing, and managing of tasks and resources to accomplish a defined objective, usually with constraints on time and cost.

This section assumes that, as part of the fact-finding, the organization has an existing BC Plan. The next step is to review the high-level aspect of the existing BCM program.

High Level of BCM Program

• Do all critical business functions/processes have a BC Plan?
• Do all the support business units have a BC Plan?
• Does the ‘Facilities Team’ support plan include tasks relating to:
  • Premises?
  • New facilities?
• Does the ‘Administrative Team’ plan include tasks relating to:
  • Public relations?
  • Human Resources (HR) – which does not include Payroll?
  • Legal?
  • Security?
  • Insurance?
  • Transport?
  • Labour Relations?
  • Supplies?        

• Does the “Technology” Team plan include tasks relating to:
  • Telecommunications?
  • Information Technology (IT)?
  • Telephone Exchanges (PABX)?
• Are there IT Disaster Recovery Plans in place for each IT application system?
• Does the IT function have current Service Level Agreements (SLA) with all the business users?
• Has the completed BC Plan been signed off by Heads of Business Unit?
• Has the completed corporate-wide BC Plan been endorsed by the Executive Management Committee?
• Are amendments to the BC Plan approved by the Heads of Business Unit?
• Have regular evacuation exercises been undertaken? Give the date of the last exercise.    
• Does the proposed Command Centre meet the business unit’s needs during a disaster?
• Is the Command Centre built to meet the requirements for space functionality and communication links?

Insurance Coverage

• Does the organization have adequate business interruption insurance?
• Does the insurance:
• Have adequate indemnity periods?
• Allow for future business growth?
• Consider the nature of the disaster on all components of the business?
• Consider the contractual arrangements with stakeholders, customers, and suppliers?
• Provide for loss of physical access to the business?

Due Diligence

When conducting due diligence within an organization for BCM compliance, these are the considerations:

• Are key support services still available during a disaster?
• Has the business recently been involved in mergers, acquisitions, or divestments, which may impact the BC plan or BCM program?
• Have new business processes and operations commenced or have some ceased?

Resource

Goh, M. H. (2016). A Manager's Guide to Auditing and Reviewing Your Business Continuity Management Program. Business Continuity Management Series (2nd ed.). Singapore: GMH Pte Ltd.

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