[BCM] [KidSTART] [C14] BC Plan Development

Chapter 14: Executing Business Continuity Plan Development Phase

This chapter focuses on the BC Plan Development (PD) phase within the BCM planning methodology for KidSTART.

Building upon the insights gained from the risk analysis and review (RAR), business impact analysis (BIA) and BC Strategy (BCS), this phase involves translating identified risks and vulnerabilities into concrete and actionable plans to ensure the continuity of critical operations.  The BC Strategy phase provides the strategies to adopt when the CBFs prioritised during the BIA phase are disrupted by the risk identified as part of the RAR phase.

This chapter will guide readers through developing comprehensive and detailed BCM Plans for each identified CBFs and potential disruption scenario.

Key components of these BCM Plans will include incident response procedures, recovery procedures, resource allocation plans, communication plans, and testing and maintenance plans.

By developing and documenting these plans, KidSTART can effectively prepare for and respond to disruptive events, ensuring the continued delivery of essential services to vulnerable children and families.

Following the thorough RAR, BIA and BCS phases, this phase focuses on translating identified risks and vulnerabilities into concrete and actionable plans to ensure the continuity of critical operations.

Objectives of the Plan Development Phase

• Develop Detailed Plans: Create comprehensive and detailed BCM Plans for each identified CBFs and potential disruption scenario.
• Define Recovery Procedures. Outline specific procedures and actions for restoring CBFs during and after a disruptive event.
• Allocate Resources: Determine the necessary resources, including personnel, technology, and financial resources, required to implement recovery procedures.
• Establish Roles and Responsibilities: Clearly define the roles and responsibilities of all personnel involved in implementing and executing the BCM Plans.
• Document and Communicate: Document all BCM Plans in a clear, concise, and easily accessible format. Communicate the BCM Plans to all relevant stakeholders, including staff, volunteers, board members, and community partners.

Key Components of BCM Plans

• Incident Response Plan: Outline the initial response procedures during a disruptive event, including activating emergency protocols, assessing the situation, and ensuring the safety of staff and beneficiaries.
• Recovery Procedures: Detail the steps to restore CBFs, such as alternative service delivery models, data recovery procedures, and communication protocols.
• Resource Allocation Plan: Identify the necessary resources for recovery, including personnel, equipment, facilities, and funding.
• Communication Plan: Outline communication protocols for internal and external stakeholders, including staff, volunteers, beneficiaries, funders, and the community.
• Testing and Maintenance Plan: Define procedures for regularly testing and maintaining the BCM Plans to ensure their effectiveness and relevance.

Tools and Techniques for Plan Development

• Workshops and Brainstorming Sessions: Conduct workshops and brainstorming sessions to develop and refine recovery strategies.
• Scenario Planning: Develop and analyse different scenarios to test the effectiveness of recovery plans.
• Flowcharts and Diagrams: Utilise flowcharts and diagrams to visualise recovery procedures and decision-making processes.
• Templates and Checklists: Utilise templates and checklists to ensure all essential elements are included in the BCM Plans.

Considerations for KidSTART Singapore

• Child-Centred Approach: Ensure that all BCM Plans prioritise the safety and well-being of children and families.
• Community Collaboration: Incorporate plans for collaboration with community partners and other stakeholders during recovery efforts.
• Flexibility and Adaptability: Develop flexible and adaptable BCM Plans that can be adjusted to accommodate changing circumstances.
• Regular Review and Updates: BCM Plans should be reviewed and updated regularly to reflect changes in the internal and external environment, emerging risks, and lessons learned from past incidents.

Summing Up...

The Plan Development phase is critical in KidSTART's BCM planning process. By developing comprehensive and well-defined BCM Plans, the organisation can effectively prepare for and respond to disruptive events, ensuring the continued delivery of essential services to vulnerable children and families.

This chapter provides a general framework for the Plan Development phase. KidSTART should tailor the approach and methodology to its unique needs and context, ensuring that the BCM Plans developed are comprehensive, realistic, and effectively address the organisation's risks and vulnerabilities.

This chapter sets the stage for the subsequent phases of testing, exercising, and ongoing maintenance of the BCMS, ensuring its effectiveness and relevance in safeguarding the organisation's mission.

Business Continuity Management for KidSTART Singapore

More Information About Business Continuity Management Courses

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