IT Disaster Recovery Series
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Step 7: Establish an IT DR Steering Committee and Project Planning Team

Before the start of the DR Planning project, the organization will need to identify the key personnel. Important personnel includes the formation of a DR steering committee and bringing together of the DR Planning team.

Goh Hua Wei
IT Disaster Recovery Certified Planner-Specialist-Expert
Step 7: Establish a Steering Committee and Project Planning Team

Before the start of the DR Planning project, the organization will need to identify the key personnel. Important personnel includes the formation of a DR steering committee and bringing together of the DR Planning team.

DR Steering Committee

IC_DR_Step 7_Establish a Steering Committee and Project Planning TeamUsually, the Executive Management is the sponsor of the DR Planning project. The committee should appoint senior members of the organization as members of the DR Steering Committee. This steering committee has executive oversight and supervision over the DR project team. This DR Steering Committee usually meets once or twice per month during the initial project. Once the DR planning project is completed, they are required to meet twice to four times per year.

DR Project Team

The Organization DR Coordinator leading the DR project team should include the following members (Organization DR Coordinators) of the organization:

  • Executive Management.
  • IT Staff Members.
  • Members of the Business Unit.
  • Members of the Support Unit.
Responsibility in DR Planning (IT Staff)

 

Business Unit/ Function

Responsibility (Assist business on their IT requirement to)

Information Technology

Switch to backup systems.

Voice and Telecommunications

Switch to backup voice and telecommunications systems.

Network Management

Reroute to alternate networks.

 

Responsibility in DR Planning (Business Unit)

 

Business Unit/ Function

Responsibility (Develop Procedures to)

Facilities Management

Maintain damaged facilities, acquire new or temporary facilities and provide logistical support to move staff and equipment.

Human Resources

Communicate with employees during a disaster.

Legal Counsel

Review and advise all regulatory and contractual requirements for DR.

Mailroom

Operate at alternate mail room.

Manufacturing and Production

Run alternate manufacturing processes or at alternate locations.

Marketing

Determine how to leverage DR Planning as a marketing tool.

Research and Development

Conduct research and development processes at alternate locations.

Sales

Conduct sales processes at alternate locations.

Shipping and Receiving

Continue to provide shipping and receiving support and facilities.

Public Relations

Facilitate awareness programs and Communicate with external entities during a disaster.

Areas which IT and Networking Management assisting DR Planning Team

 

Type of Staff

Technology Support Areas

Network management staff

Wide area network and Local area access

E-mail access

Data backup and restoring data

Access for telecommuters and mobile workers

Data center operations staff

Ensure functioning of enterprise applications and business unit-specific applications.

IT security staff

Maintenance of systems security

E-commerce staff

Functioning e-commerce applications, including Web servers, EDI applications, and supply-chain systems

 

Clear Terms of Reference (TOR)

The Terms of Reference for a DR Planning project can be likened to the syllabus for a course of study. Without an agreed syllabus you will not know what you will be examined in, and the chance of passing is negligible.

DR Planning project management is very much like the lead up to an exam plus the exam itself. You need to know what is expected of you, what specific authority you have as well as what the limits are. All too often, an organization will take a position, which has been ill-defined, if at all, and this is the first step to possible failure.

IT DR Project Management Steps

Click to find out more about the detailed requirement for each steps

1 2 3 4 5 6
[BL-DR-5] [PD] Step 1: Establish the Need for DR Planning [BL-DR-5] [PD] Step 2: Research Your Work [BL-DR-5] [PD] Step 3: Develop a DR Framework [BL-DR-5] [PD] Step 4: Develop Corporate DR Planning Policy [BL-DR-5] [PD] Step 5: Define the Scope, Objectives, and Assumptions [BL-DR-5] [PD] Step 6: Manage the DR Planning Process
7 8 9 10 11 12
[BL-DR-5] [PD] Step 7: Establish a Steering Committee and Project Planning Team [BL-DR-5] [PD] Step 8: Develop an Action Plan and Schedule [BL-DR-5] [PD] Step 9: Establish a Budget [BL-DR-5] [PD] Step 10: Obtain Commitment and Approval [BL-DR-5] [PD] Step 11: Manage Deadlines and Milestones [BL-DR-5] [PD] Step 12: Build and Maintain Teamwork

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Reference

A Manager’s Guide to Implementing Your IT Disaster Recovery Plan

Goh, M. H. (2016). A Manager's Guide to Implementing Your IT Disaster Recovery Plan. Business Continuity Management Specialist Series (2nd ed.). Singapore: GMH Pte Ltd.

Extracted from "Chapter 12: Plan Development"

More Information About IT DR Blended Learning

To know more about our blended learning program and when the next course is scheduled, feel free to contact our friendly course consultant colleagues via sales.ap@bcm-institute.org

They are the BL-DR-3 Blended Learning DR-300 IT Disaster Recovery Implementer and the BL-DR-5 Blended Learning DR-5000 IT Disaster Recovery Expert Implementer.

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  FAQ DRP-300 BL-DR-3 IT Disaster Recovery Implementer

Please feel free to send us a note if you have any of these questions to sales.ap@bcm-institute.org

FAQ [BL-DR] [5]  DRP-5000  

 

 

 
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