Summary Description of Functional Activities
The following provides a summary of some of the functional departments in the bank and some of the activities undertaken by this department.
Each business units will have function code; function name; and description of business function.
Administration
| AD-01 |
Supply stationery & pre-printed Items |
this includes stationery Items, pre-printed forms, documents, brochures, etc. |
| AD-02 |
Facility management |
maintenance of system and equipment for building |
| AD-03 |
Telecom support |
Support and management of telecommunications between HQs and branches |
| AD-04 |
Office supply |
Supply of office equipment and furniture |
Credit Control
| CC-01 |
Credit application |
Review of new margin facility and revision of facility limit |
| CC-02 |
Collection and recovery |
Monitor daily transactions eg loan drawdown, interest due dates; collection of payments and ensure all unsecure
positions covered by collateral |
| CC-03 |
Manage client futures trading |
Ensure shortfalls are rectified |
Compliance
| CP-01 |
Review employees transactions |
review applications from staff and remisers to trade in securities; filter and give clearance prior to trade being executed |
| CP-02 |
Report to Board |
Reporting to board and authorities on compliance status |
| CP-03 |
Review account opening |
Review clients trading application forms |
Corporate Secretariat
| CS-01 |
Renewal of licenses and permits |
Apply to the authorities for renewal of licenses and permits required for conduct of business |
| CS-02 |
Release public announcement and annual report |
Release public announcement and annual report to stock exchange |
Finance
| FIN-01 |
Financial reporting |
Report to management, group and provide regulatory reporting & business analysis |
| FIN-02 |
Funds accounting |
Manage cash float and bank reconciliation |
Group Communication
| COM-01 |
Internal communication |
Improve two-way dialog between internal stakeholders and organization |
| COM-02 |
External communication |
Develop media release for new products and group activities |
| COM-03 |
Content management |
Manage website content |
Human Resource
| HR-01 |
Payroll |
Prepare and manage employees’ payroll |
| HR-02 |
Recruitment |
Responsible for manpower planning & recruitment activities |
| HR-03 |
Learning and development |
Manage the learning and development activities and programme |
Institutional Sales
| IS-01 |
Trade execution |
Execute trade/order by clients |
| IS-02 |
Research |
Prepare research reports/investments recommendation |
| IS-03 |
Operations/ admin |
Act as middle office to communicate with clients/investors – eg trade confirmation, contract details |
Internal Audit
| IA-01 |
Completion of audit plan |
Complete assignments which have been planned and report to audit committee |
| IA-02 |
Reporting to regulatory authority |
Submit stipulated audit reports to the local monetary authority |
Information Technology
| IT-01 |
IT operations |
Manage daily operation and end of day processing (backup and reports printing and distribution) |
| IT-02 |
IT support |
Manage network availability, security, hardware and software installation as well as first level support for application and software problems |
| IT-03 |
E-commerce development |
Manage e-commence project and change management |
Legal
| LEG-01 |
Review legal documents |
Highlight to management the risks/exposures involved, possible breaches and non-compliance to laws and regulations |
| LEG-02 |
Advisory |
Advise business units on legal maters |
| LEG-03 |
Formulating policy |
Formulate and ensure compliance of legal policies of the bank |
Investment Banking
| IB-01 |
Payments to trustee/ investor |
Prepare payment to trustees and redeeming investors for daily liquidations within specified timeframe |
| IB-02 |
Monthly account closing |
Prepare monthly report of revenue and expenses |
| IB-03 |
Trade processing |
Process shares purchase and sales, etc. |
| IB-04 |
Monthly statement |
Process, print and mail out monthly statement to investors |
| IB-05 |
Investment committee and team meeting |
Organize discussion on economic updates, important issues for analysts, fund managers and directors |
Sales and Marketing
| SM-01 |
Sales appointment |
Attend meeting with corporate/retail sales prospects to introduce banks’ products and services; update clients on latest market news and maintain rapport |
| SM-02 |
Sales transaction |
Assist clients to invest/ liquidate/ switch funds (e collect investment form, cheques, etc.) |
| SM-03 |
Road show/ event |
Organize road shows/events for existing and new products; preparation and printing of associated materials, conference booking, etc. |
Risk Management
| RM-01 |
Risk monitoring |
Establish and ensure active monitoring on all internal portfolio risk parameters and limits |
| RM-02 |
Middle office function |
Ensure compliance with pre-set internal risk paraments and limits for treasury activities |
| RM-03 |
Overall risk management |
Identify emerging risks, provide measurement tools for monitoring risks, undertake risks mitigation measures
and reporting to executive management |
Treasury
| TR-01 |
Local currency payment settlement |
Execute real time payment to/from all interbank parties |
| TR-02 |
Foreign currency payment settlement |
Execute real time payment to/from foreign agent banks for forex payment (SW IFT) |
| TR-03 |
Internet banking |
Manage and execute Internet banking for current account maintain with partner banks for online payment to customers |
