BCP Compliance Checklist for MSF-Funded Programmes

Phase 1: Initial Setup (Within 12 Months of Agreement)

• Appoint BCM Coordinator: Formally appoint at least one staff member as the Agency's Business Continuity Management (BCM) coordinator.

• Certification: Ensure the BCM coordinator acquires (at minimum) industry-recognised certification in fundamental BCM knowledge.
  

• Develop BCPs: Create plans tailored to current operational needs to maintain critical functions during disruptions like fire, haze, or pandemics.

• Board Endorsement: Obtain formal endorsement of the BCP from the Agency’s Board of Directors or an equivalent approving body.

• Initial Submission: The BCM coordinator must submit the Agency-endorsed BCPs to the MSF Children in Care Service.

Phase 2: Annual & Ongoing Maintenance

Annual Review: Conduct a review of all BCPs at least once every year.

Annual Endorsement: Ensure the Board of Directors endorses both the updated BCP and the review report before submission.

Annual Submission: Submit the endorsed updated BCP and review report to the Children in Care Service.

Stay Current: Adhere to all guidance provided by MSF via circulars, advisories, or guidelines.

Cooperation: Furnish MSF with any requested documentation and cooperate with validation exercises to verify compliance.

Phase 3: Administrative & Staffing Management

• Staffing Changes: If a BCM coordinator position becomes vacant, appoint a covering officer for a maximum interim period of 6 months while seeking a permanent replacement.

• Appointment Records: Maintain formal records of all appointments for BCP-related functions for the duration of the Agreement.

• Training Records: Maintain detailed training records for all staff performing BCP-related functions to facilitate MSF audits.