[BCM] [SHINE] [E3] [BIA] [DP] [CBF] [12] Governance, Compliance & Reporting

Sub-CBF Code

Sub-CBF

Description of Process / Activity

Examples (in SHINE context)

12.1

Compliance Monitoring

The process of monitoring and ensuring compliance with legal, regulatory, and internal policy requirements.

- Regular internal audits of client service processes to ensure compliance with child protection laws.

- Annual review of SHINE’s data protection policies in alignment with Singapore’s Personal Data Protection Act (PDPA).

12.2

Regulatory Reporting

Ensuring that required reports are generated and submitted to external regulatory bodies and stakeholders.

- Submitting annual reports to Singapore’s Ministry of Social and Family Development (MSF).

- Reporting compliance status to funding agencies and donors.

12.3

Governance Oversight

The establishment of effective governance structures and oversight mechanisms to ensure proper decision-making and accountability.

- Formation of a governance committee responsible for overseeing the ethical delivery of services.

- Regular meetings of SHINE’s board to review operational effectiveness and compliance.

12.4

Policy Development & Review

The creation, revision, and communication of internal policies to ensure alignment with laws and organisational goals.

- Drafting and updating SHINE’s child protection policy to comply with national child welfare standards.

- Reviewing HR policies to ensure alignment with Singapore’s Employment Act.

12.5

Audit and Risk Management

Conducting audits and managing risk to ensure operations are compliant with internal standards and external regulations.

- Conducting internal audits of client records and financial statements.

- Risk assessments for new programs to ensure compliance with funding terms and regulations.