[BCM] [SHINE] [E3] [BCS] [T3] [CBF] [9] Minimum Resources Required during a Disaster

CBF-9 Funding, Resource & Donor Management

During a disaster or disruptive event, SHINE Children and Youth Services must ensure that its critical business functions continue to operate with minimal interruption.

The Funding, Resource & Donor Management function (CBF-9) plays a crucial role in maintaining financial stability, donor engagement, and resource allocation during such times. Identifying and ensuring the availability of the minimum resources required for each Sub-CBF is essential for business continuity.

This chapter outlines the minimum resources—staff, equipment, infrastructure, and other critical items—required to sustain CBF-9 operations at designated recovery locations.

Table S3: Minimum Resources Required During a Disaster for CBF-9

Sub-CBF Code	Sub-CBF	Recovery Location	Minimum Resource Requirements Per Function Per Recovery Location	Number of Staff (Min Qty)	No of Seats (Min Qty)	No of Tel (Min Qty)	No of PC/Laptops (Min Qty)	Others (Pls describe and provide min qty)
9.1	Fundraising & Grant Applications	SHINE HQ / Backup Office	Ability to process grant applications, liaise with donors, and track fundraising campaigns	3	3	2	3	Printers (1), Internet connection (1)
9.2	Donor Management	SHINE HQ / Backup Office	Access to donor database, email communications, and donation processing	2	2	2	2	CRM system access (1), Mobile phones (2)
9.3	Resource Allocation & Budgeting	SHINE HQ / Backup Office	Budget tracking, approval workflows, and fund allocation	2	2	1	2	Accounting software (1), Internet access (1)
9.4	Financial Reporting & Accountability	SHINE HQ / Backup Office	Generation of financial reports, compliance checks	2	2	1	2	Accounting software (1), Secure file storage (1)
9.5	Partnership & Stakeholder Engagement	SHINE HQ / Remote Work	Communication with partners, updates to stakeholders	2	2	2	2	Video conferencing tools (1), Internet connection (1)
9.6	Emergency Fund Management	SHINE HQ / Backup Office	Disbursement of emergency funds, approval tracking, and reporting	2	2	1	2	Secure fund access system (1), Mobile phones (2)

Notes

Recovery locations include SHINE HQ, the backup office, or approved remote workstations.
Minimum quantities reflect the essential resources required to maintain functional continuity during disasters.
Other resources include critical software, internet connectivity, printers, and mobile devices required for uninterrupted operations.

Effective disaster preparedness for CBF-9 requires not only identifying key business functions but also clearly defining the minimum resources needed to sustain operations during disruptive events.

By allocating the necessary staff, equipment, and systems at recovery locations, SHINE ensures that fundraising, donor management, resource allocation, financial reporting, partnership engagement, and emergency fund management continue seamlessly.

This structured approach mitigates operational risk, supports stakeholders, and safeguards the organisation’s mission during challenging times.

Continuity of Care: Ensuring SHINE’s Mission Through Effective BCM
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CBF-9 Funding, Resource & Donor Management
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Continuity of Care: Ensuring SHINE’s Mission Through Effective BCM

[BCM] [SHINE] [E3] [BCS] [T3] [CBF] [9] Minimum Resources Required during a Disaster

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CBF-9 Funding, Resource & Donor Management

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CBF-9 Funding, Resource & Donor Management

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