T24: Exercise Incident Sheet (Master)

Written by Moh Heng Goh | Jun 21, 2020 2:33:49 PM

This is a series of useful templates that you can use to develop the Testing and Exercising program.

Exercise Incident Sheet (Master)

Explanation

This template documents each scenario (incident) for the entire exercise. It allows heads of the business units to plan ahead of the requirements, especially in logistics and manpower. It can also be used at an organizational level exercise.

Each “Exercise Incident Sheet” is developed by the respective business units in consultation with the Organization BCM Coordinator. Organizations normally plan for the most likely scenario that may be in line with the business.

Scenario Template

Incident Scenario Number	Phase Exercised:
Issued at (Actual Time): hours	Exercise Time: hours
Current Situation:
Incident Scenario Number	Phase Exercised:
General Requirement:

Explanatory Notes for Scenario Template

This is a template that is used for each scenario. They include.

S/No	Requirement	Explanation
1	Incident Scenario Number	The serial number for each scenario
2	Phase Exercised	The exact phase (content) of the BC plan that the test is extended to exercise.
3	Current Situation	This is a listing of the current scenario
4	General Requirement	Any common
5a	Injects	Provide the questions or activities that you would like the exercise team to execute
5b	Specific Requirement	Each BCM Team member' lists the points to be covered during the briefing by each respective BCM team member

Injects

An example of an exercise inject.

No	Inject
1	Note to all tenants: ABC Tower will be closed for the next seven days due to suspicion of severe structural damage. Due to burst pipes, flooding of varying severity has been observed down to the 16th floor. Thank you for your understanding. ABC Tower Landlord
2	Breaking Report: police reported that they had received a reliable tip about a bomb threat at your alternate site area. Happening on the heels of the ABC Tower explosion, Central Shopping Mall has been shut down today, and many stores in the area have closed for fear of the potential explosion. The public is advised to avoid the central area unless strictly necessary. Channel News Asia
3	Staff morale is at an all-time low at the alternate site. With the ABC Tower explosion and the alternate site bomb threat, staff at the alternate site have voiced concerns over whether they are safe. There have been multiple concerns forwarded to HR.

Specific Requirements

BCM Team Member	Points to cover During Exercise
Organisation BCM /CM Coordinator
Facilities
IT (including Systems Development)
Communications (Networks/Voice)
Security
Human Resource
PR/ External Relations
Purchasing
Finance
Other Admin (Legal/ Insurance)
Business Areas

Source

Goh, M. H. (2006). Testing and Exercising Your Business Continuity Plan. Business Continuity Management Series (2nd ed.). Singapore: GMH Pte Ltd.

Find out more about Blended Learning BCM-300 [BL-B-3] & BCM-5000 [BL-B-5]



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