Business Continuity Management | BCM

T24: Exercise Incident Sheet (Master)

Written by Moh Heng Goh | Jun 21, 2020 2:33:49 PM

This is a series of useful templates that you can use to develop the Testing and Exercising program.

Exercise Incident Sheet (Master)

Explanation

This template documents each scenario (incident) for the entire exercise. It allows heads of the business units to plan ahead of the requirements, especially in logistics and manpower. It can also be used at an organizational level exercise.

Each “Exercise Incident Sheet” is developed by the respective business units in consultation with the Organization BCM Coordinator. Organizations normally plan for the most likely scenario that may be in line with the business.

Scenario Template

 

Incident Scenario Number

Phase Exercised:

Issued at (Actual Time):           hours

Exercise Time:               hours

Current Situation:
Incident Scenario Number Phase Exercised:

General Requirement:

 

Explanatory Notes for Scenario Template

This is a template that is used for each scenario.  They include.

 

S/No Requirement Explanation
1 Incident Scenario Number The serial number for each scenario
2 Phase Exercised The exact phase (content) of the BC plan that the test is extended to exercise.
3 Current Situation This is a listing of the current scenario
4 General Requirement Any common 
5a Injects Provide the questions or activities that you would like the exercise team to execute
5b Specific Requirement Each BCM Team member' lists the points to be covered during the briefing by each respective BCM team member

 

Injects

An example of an exercise inject.

 

No Inject
1

Note to all tenants:

  • ABC Tower will be closed for the next seven days due to suspicion of severe structural damage.
  • Due to burst pipes, flooding of varying severity has been observed down to the 16th floor.
  • Thank you for your understanding.

ABC Tower Landlord

2

Breaking Report:

  • police reported that they had received a reliable tip about a bomb threat at your alternate site area.
  • Happening on the heels of the ABC Tower explosion, Central Shopping Mall has been shut down today, and many stores in the area have closed for fear of the potential explosion.
  • The public is advised to avoid the central area unless strictly necessary.

Channel News Asia

3
  • Staff morale is at an all-time low at the alternate site.
  • With the ABC Tower explosion and the alternate site bomb threat, staff at the alternate site have voiced concerns over whether they are safe.
  • There have been multiple concerns forwarded to HR.

 

Specific Requirements

 

BCM Team Member Points to cover During Exercise

Organisation BCM /CM Coordinator

 

Facilities

 

IT (including Systems Development)

 

Communications (Networks/Voice)

 

Security

 

Human Resource

 

PR/ External Relations

 

Purchasing

 

Finance

 

Other Admin (Legal/ Insurance)

 

Business Areas

 

 
Source

Goh, M. H. (2006). Testing and Exercising Your Business Continuity Plan. Business Continuity Management Series (2nd ed.). Singapore: GMH Pte Ltd.

 

 

Find out more about Blended Learning BCM-300 [BL-B-3] & BCM-5000 [BL-B-5] 



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