Starting the Project
This series is part of the reading for participants embarking on a BCM implementation using a combination of training and consulting to develop, implement and finalize its BCM program for an organisation.
As part of the overall BCM project, certain information is required to kick start a working framework for the engagement.
For those who want to find out more about HRD Corp Scheme, please visit their website here. HRD Corp is responsible for driving Malaysia’s talent development aspirations through the collection of levies from employers and the funding of training and development programmes for the Malaysian workforce.
We need to highlight that any additional work which is not HRD Corp Claimable training related will be implemented by BCM Institute's associated partners such as GMH Continuity Architects and other consulting partners.
Before we start the project with your organisation, a working framework is developed and it includes the standard project management features.
1. Engagement Letter
- A letter of acceptance to BCM Institute or purchase order from your organisation to confirm the project and training.
2. Register Your Organisation with HRD Corp
- Register your organisation to the HRD Corp Portal to apply for and claim training grants for course fees.
3. Participant List
- Provide a participant list including information on nationality and age range, both required by HRD Corp for calculation of grant amount
- Document the department that the participant belongs to, his job role and designation, the name of his reporting manager, and his/her contact details.
4. Organization Structure
- Provide a structure of the organisation showing the business units and sub-units, and if available, the acronyms for these units.
- Provide any information on the makeup of any existing crisis management and emergency response teams.
5. Schedule for Project Tasks
- Develop and agree on the schedule for project tasks, including workshops, template submissions, consultation and presentations.
- Note that it is a prerequisite for HRD Corp funding to attain a minimum attendance rate and to pass the assessments, it is important that all participants attend the workshops and assessments.
6. Related Organisational Policy and Framework
- Make available any company policy and/or framework related to risk management to the facilitator and/or consultant who will ensure that any new policies and procedures to be developed during the project will align with these existing ones.
7. Competent Organisation BCM Coordinator
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It is highly recommended that the designated project manager or the Organisation BCM Coordinator be competent before the start of the BCM project and subsequently, in maintaining the BCM program.- It is recommended that the designated Organisation BCM Coordinator attend the BCM-5000 ISO22301 BCMS Expert Implementer course. Click the right icon to view more on the course.
Stage Deliverable
The result of this Startup phase (Project Management Phase) would be a project plan with clear objectives, schedules and deliverables, as well as defined roles and responsibilities for the project manager, participants and the consultant.
A kick-off meeting should then be arranged to brief Management on how the project plan and how the project would be implemented.
Now that the initiation of the BCM project is underway with the necessary documentation to be completed for the necessary application of the WSQ funding, it is time to "Developing BCM Structure and Framework." Click the icon on right to read more.
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