[BCM] [BT] [E4] [R] [BIA] [P6] Vital Records for CBF-1 to CBF-8

Vital Records

Vital Records for CBF-1 to CBF-8

Vital records are essential documents and information assets that are critical to the continued operation and recovery of Bandtree’s business functions during and after a disruption.

These records support operational continuity, regulatory compliance, legal obligations, and the protection of stakeholder interests.

As a government-linked company specialising in corporate property and facilities management, Bandtree relies heavily on records that document asset integrity, vendor relationships, safety compliance, emergency response, and infrastructure management.

The identification, protection, and accessibility of these vital records are crucial to ensuring uninterrupted service delivery and safeguarding the company's reputation and responsibilities under the regulations of Darussalam Assets.

Table P6: Vital Records for CBF-1 to CBF-8

CBF	Sub-CBF	Sub-CBF code	Description of Vital Records	Media Type	Location	In Whose Care
CBF-1	Property and Facility Maintenance Management	Sub-CBF 1.1	maintenance logs, service schedules, inspection reports, and service contracts	Digital and paper copies	HQ Server and in the Facilities Office	Facilities Manager
CBF-1	HSSE Compliance	Sub-CBF 1.5	Safety audits, hazard logs, fire safety certificates, OSHA/HSSE reports	Digital, Paper	Compliance System, HSSE Document Cabinet	HSSE Compliance Officer
CBF-1	Energy and Utilities Management	Sub-CBF 1.6	Utility usage records, energy performance reports, and utility provider contracts	Digital	Energy Management System, Finance Archives	Energy Officer
CBF-1	Emergency and Incident Response for Facilities	Sub-CBF 1.7	Emergency response plans, incident reports, evacuation maps, contact trees	Digital, Paper	Emergency Preparedness Folder, Facility Office	Facility Emergency Coordinator
CBF-2	Facility Maintenance & Engineering	Sub-CBF 2.1	Maintenance schedules, equipment manuals, vendor contracts, and inspection logs	PDFs, email archives, and hard copies	FM office and cloud backup	Maintenance Supervisor
CBF-2	Building Security & Surveillance	Sub-CBF 2.2	Surveillance policies, access logs, and security system configuration backups	video files, logs, and configuration files	security control room, secure server room, and backup	Security Manager
CBF-2	Utilities Management	Sub-CBF 2.3	Utility supply agreements, meter logs, outage reports, and system diagrams	spreadsheets and scanned diagrams	utilities office and on an off-site backup server	Utilities Engineer
CBF-2	Emergency Response & Incident Management	Sub-CBF 2.4	Emergency plans, drill reports, incident logs, and contact lists	document files and forms	a crisis management folder and a sealed binder off-site	Safety & Emergency Coordinator
CBF-6	ICT Infrastructure Management	Sub-CBF 6.1	Network diagrams, system configuration files, and equipment inventory	Digital (cloud/local)	On-premise server room; Cloud backup (e.g., AWS, Azure)	ICT Manager
CBF-6	Property Systems Application Support	Sub-CBF 6.2	Application source code, licensing records, system access logs	Digital	Central IT Repository; Cloud repository	Application Support Lead
CBF-6	Data Backup & Recovery	Sub-CBF 6.4	Backup schedules, restoration logs, and encrypted backup copies	Digital	Offsite backup facility; Cloud storage (e.g., OneDrive/Cloud)	IT Operations Lead
CBF-6	Cybersecurity & Access Control	Sub-CBF 6.5	Access control lists (ACLs), cybersecurity policies, and audit trails	Digital	Cybersecurity folder; Secure local drives	Cybersecurity Officer
CBF-8	Emergency Procurement	Sub-CBF 8.8	Emergency vendor contacts, approved fast-track forms, and emergency MOUs	Electronic & Hardcopy	Emergency Response Toolkit (Offline & Cloud)	Emergency Procurement Team

Summing Up ...

More Information About Business Continuity Management Courses

To learn more about the course and schedule, click the buttons below for the BCM-300 Business Continuity Management Implementer [BCM-3] and the BCM-5000 Business Continuity Management Expert Implementer [BCM-5].