This analysis identifies how interruptions to each sub-function could affect SHINE’s operations, service delivery, and stakeholders over time.
Impact levels are assessed on a scale from 1 (low impact) to 5 (highest impact) to support continuity planning, prioritisation of recovery efforts, and resilience-building strategies.
|
Sub-CBF Code |
Sub-CBF |
Highest-Impact Area |
4 Hr |
8 Hr |
1 Day |
2 Day |
3 Day |
5 Day |
7 Day |
10 Day |
14 Day |
21 Day |
30 Day |
60 Day |
RTO |
MTPD |
Vulnerable Period |
|
9.1 |
Fundraising & Grant Applications |
Funding Pipeline |
3 |
3 |
4 |
4 |
4 |
4 |
5 |
5 |
5 |
5 |
5 |
5 |
1 Day |
14 Day |
High during fundraising cycles |
|
9.2 |
Donor Management |
Donor Relations & Retention |
2 |
3 |
4 |
4 |
4 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
1 Day |
14 Day |
High during campaigns & reporting periods |
|
9.3 |
Resource Allocation & Budgeting |
Operational Funding Decisions |
3 |
4 |
4 |
4 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
2 Day |
21 Day |
Peaks at budget approvals & resource planning |
|
9.4 |
Financial Reporting & Accountability |
Regulatory Compliance & Transparency |
4 |
4 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
1 Day |
14 Day |
Critical at end-of-quarter/year financial cycles |
|
9.5 |
Partnership & Stakeholder Engagement |
Strategic Partnerships |
2 |
3 |
3 |
4 |
4 |
4 |
5 |
5 |
5 |
5 |
5 |
5 |
2 Day |
30 Day |
Peaks during partnership negotiations & events |
|
9.6 |
Emergency Fund Management |
Rapid Response Capability |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
5 |
4 Hr |
7 Day |
Highest during crisis or emergency relief periods |
The Impact-over-time analysis for CBF-9 underscores the criticality of timely funding, accurate donor management, and effective resource allocation for SHINE’s operational resilience.
Sub-functions such as emergency fund management and financial reporting exhibit immediate, high impacts, underscoring the need for rapid recovery and robust contingency planning.
By understanding how each sub-function’s disruption propagates over time, SHINE can prioritise mitigation strategies, allocate resources efficiently, and ensure continuity of services for children and youth during unforeseen events.
This section outlines the key IT systems, applications, and supporting resources that underpin each sub-critical business function (Sub-CBF) of CBF-9.
Additionally, the Recovery Point Objective (RPO) and System Recovery Time Objective (RTO) are specified to inform business continuity planning, and any specialised equipment or resources required to maintain these systems are identified.
|
Sub-CBF Code |
Sub-CBF |
IT Systems and Applications |
RPO |
System RTO |
Supporting Special Equipment or Resources |
Remarks |
|
9.1 |
Fundraising & Grant Applications |
Donorbox, Salesforce Nonprofit Cloud, Grant Management Software |
4 hours |
24 hours |
Dedicated server access, secure internet connectivity |
Systems enable application tracking, donor engagement, and funding reporting |
|
9.2 |
Donor Management |
Salesforce Nonprofit Cloud, DonorPerfect, CRM Database |
1 hour |
12 hours |
Backup storage, multi-factor authentication devices |
Supports donor profiles, communication history, and automated follow-ups |
|
9.3 |
Resource Allocation & Budgeting |
Microsoft Dynamics 365 Finance, QuickBooks, and Budgeting Software |
12 hours |
48 hours |
Workstations with secure VPN, accounting workstations |
Facilitates resource planning, budget tracking, and fund allocation |
|
9.4 |
Financial Reporting & Accountability |
Microsoft Power BI, Excel, Xero, Sage Intacct |
1 hour |
24 hours |
Data visualisation monitors, secure network access |
Ensures accurate reporting, audit readiness, and compliance with regulatory requirements |
|
9.5 |
Partnership & Stakeholder Engagement |
Microsoft Teams, Zoom, SharePoint, Salesforce Nonprofit Cloud |
24 hours |
48 hours |
Audio-visual conferencing equipment |
Enables communication, collaboration, and engagement with partners and stakeholders |
|
9.6 |
Emergency Fund Management |
Salesforce Nonprofit Cloud, QuickBooks, Custom Emergency Fund Tracker |
1 hour |
12 hours |
Mobile access devices, backup servers |
Supports rapid deployment of emergency funds, tracking, and reporting |
The supporting IT systems and applications outlined above play a pivotal role in maintaining SHINE’s operational efficiency and resilience in managing funding, resources, and donor relations.
By defining clear RPOs and RTOs, along with the necessary supporting equipment, SHINE ensures that critical business functions under CBF-9 can continue seamlessly in the event of a disruption, thereby safeguarding both financial integrity and stakeholder trust.
Regular updates, system testing, and continuous monitoring of these IT systems are essential to sustain operational continuity and maximise the impact of SHINE’s programs.
Continuity of Care: Ensuring SHINE’s Mission Through Effective BCM |
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| eBook 3: Starting Your BCM Implementation |
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| MBCO | P&S | RAR T1 | RAR T2 | RAR T3 | BCS T1 | CBF |
| CBF-9 Funding, Resource & Donor Management |
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| DP | BIAQ T1 | BIAQ T2 | BIAQ T3 | BCS T2 | BCS T3 | PD |
To learn more about the course and schedule, click the buttons below for the BCM-300 Business Continuity Management Implementer [BCM-3] and the BCM-5000 Business Continuity Management Expert Implementer [BCM-5].
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Please feel free to send us a note if you have any questions. |
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