The Funding, Resource & Donor Management function (CBF-9) plays a crucial role in maintaining financial stability, donor engagement, and resource allocation during such times. Identifying and ensuring the availability of the minimum resources required for each Sub-CBF is essential for business continuity.
This chapter outlines the minimum resources—staff, equipment, infrastructure, and other critical items—required to sustain CBF-9 operations at designated recovery locations.
Table S3: Minimum Resources Required During a Disaster for CBF-9
|
Sub-CBF Code |
Sub-CBF |
Recovery Location |
Minimum Resource Requirements Per Function Per Recovery Location |
Number of Staff (Min Qty) |
No of Seats (Min Qty) |
No of Tel (Min Qty) |
No of PC/Laptops (Min Qty) |
Others (Pls describe and provide min qty) |
|
9.1 |
Fundraising & Grant Applications |
SHINE HQ / Backup Office |
Ability to process grant applications, liaise with donors, and track fundraising campaigns |
3 |
3 |
2 |
3 |
Printers (1), Internet connection (1) |
|
9.2 |
Donor Management |
SHINE HQ / Backup Office |
Access to donor database, email communications, and donation processing |
2 |
2 |
2 |
2 |
CRM system access (1), Mobile phones (2) |
|
9.3 |
Resource Allocation & Budgeting |
SHINE HQ / Backup Office |
Budget tracking, approval workflows, and fund allocation |
2 |
2 |
1 |
2 |
Accounting software (1), Internet access (1) |
|
9.4 |
Financial Reporting & Accountability |
SHINE HQ / Backup Office |
Generation of financial reports, compliance checks |
2 |
2 |
1 |
2 |
Accounting software (1), Secure file storage (1) |
|
9.5 |
Partnership & Stakeholder Engagement |
SHINE HQ / Remote Work |
Communication with partners, updates to stakeholders |
2 |
2 |
2 |
2 |
Video conferencing tools (1), Internet connection (1) |
|
9.6 |
Emergency Fund Management |
SHINE HQ / Backup Office |
Disbursement of emergency funds, approval tracking, and reporting |
2 |
2 |
1 |
2 |
Secure fund access system (1), Mobile phones (2) |
Effective disaster preparedness for CBF-9 requires not only identifying key business functions but also clearly defining the minimum resources needed to sustain operations during disruptive events.
By allocating the necessary staff, equipment, and systems at recovery locations, SHINE ensures that fundraising, donor management, resource allocation, financial reporting, partnership engagement, and emergency fund management continue seamlessly.
This structured approach mitigates operational risk, supports stakeholders, and safeguards the organisation’s mission during challenging times.
Continuity of Care: Ensuring SHINE’s Mission Through Effective BCM |
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| eBook 3: Starting Your BCM Implementation |
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| MBCO | P&S | RAR T1 | RAR T2 | RAR T3 | BCS T1 | CBF |
| CBF-9 Funding, Resource & Donor Management |
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| DP | BIAQ T1 | BIAQ T2 | BIAQ T3 | BCS T2 | BCS T3 | PD |
To learn more about the course and schedule, click the buttons below for the BCM-300 Business Continuity Management Implementer [BCM-3] and the BCM-5000 Business Continuity Management Expert Implementer [BCM-5].
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Please feel free to send us a note if you have any questions. |
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