Complete Application Form: Sample CM BoK 1 PM #1

Project Management

Example BoK 1 PM #1

1. What was performed?

• Establishment of a CM project management for XYZ International
• Understood crisis management in the context of the organization with business continuity, disaster recovery and incident response.
• Demonstrate and provide leadership and commitment from management e.g. during the COVID-19 pandemic
• Conducted planning for training and exercises at the start of the year
• Obtained support from senior management during the quarterly management meeting

2. When was it done?

• Kickoff meeting started on September 202x ended mid-May 202x

3. How was it carried out?

• Interviewed senior management and the Group BCCM Sponsor to understand his expectations and requirements
• Reviewed the Group level circular on crisis management requirements
• Determined the scope of the project (including all the subsidiaries)
• Support the setup of the Crisis Management Team and crisis command centres
• Published the Business Continuity and Crisis Management (BCCM) Policy, developed project plans
• Organized and briefed the BU heads and reps on their roles and responsibilities
• Coordinated annual steering meeting for management reviews and provide monthly updates report
• Set timeline for Crisis Management project (Crisis Response Manual CRM completion, test/exercise schedule, spokesperson identification, communication platform selection, crisis management control centre set up) among group companies and monitored progress
• Develop the document control procedures

CM Project Team establishment stage was followed by the formulation of the Project Management project plan. Note that the BC team is already in place.  The plan comprises:

• Establish CM Project Organization Structure
  • CM Roles and Responsibilities (integrating with BC Team)
    
• Project objective
  
  • The objective is to ensure the safety of human life and to protect stakeholders' interests (including financial, reputation and compliance with regulations) by building business resilience during a catastrophic event.  The scope is widened to encompass Crisis Scenarios not covered by the BC Plan.
    
    
• Project scope
  
  • CM plans in ABC covered 5 (five) different premises including Head Office, Two Water Treatment Plants, Water Facilities, and a warehouse.
    
    
• Project Timeline
  
  • With the assumption that the project will take 9 months, we set up a project timeline to ensure the project can be done in a timely manner.
  • Apart from the timeline, we also agreed to conduct monthly meetings to discuss the project reports and obstacles so they can be run smoothly.
  • From time to time, we also update the senior management on the progress.

After the team and the plan had been established, we conducted a kick-off which aimed to gain commitment across the members of the company including the senior Management.

The kick-off was attended by almost all of the senior management. The project was formally started with this kickoff meeting.