RAR 31: Appendix 15: Risk Analysis & Review (RAR) Project Presentation

• Objectives
• Content
• Considerations and pitfalls
• Quality Enhancement

Content of Presentation

When the Organization BCM Coordinator is preparing the RA report, it is important to carefully consider:

• What is being presented?
• How to use graphs to support this information?
• Is the graphical data consistent with the text data in the RA report?

Key Considerations

During the presentation, these factors should be considered:

• Check and verify that the number of slides and duration of the presentation is sufficient as these vary across organizations.
• Include graphs to supplement the report.
• Make sure that the presentation is consistent with the final written report.
• Provide full copies of the written report to the target audience prior to meeting (whenever it is possible).

Objectives

The presentation objectives include the following:

• Obtain specific approvals.
• Obtain management recognition of risks, threats, and vulnerabilities.
• Obtain Executive Management approval for control issues.
• Maintain Executive Management involvement.
• Move forward to conduct Business Impact Analysis.

Pitfalls

The Organization BCM Coordinator should be aware of the following pitfalls:

• Resist the temptation in the presentation to share what a good job the BC Team had done on the RA.
• Allocate too much time on the RA methodology and how well the team performed.
• Do not rush the presentation.
• Understand how much time is allocated and how it may be shortened during the actual presentation.
• Identify the critical presentation slides to be presented if the Organization BCM Coordinator is asked to reduce the time of presentation.

Quality Enhancements

The characteristic of a quality presentation should include:

• Achieve the defined objectives
• Agree upon time limit
• Meet the needs of decision makers
• Adhere to organization presentation standards
• Solicit informal pre-acceptance with the business units