[2] [RAR] SSG Funded BCM Project: Running the Risk Assessment

Overview

At this stage, you are about to attend the first funded BCM workshop organised in-house. It may be useful if you have not read the first two articles regarding how this project started, you may want to read "[1] Starting the Project" and "[2] Developing BCM Structure and Framework."

This article is the third part of the "Funded BCM Project" series.  This is the reading for participants embarking on a BCM implementation using a combination of training with funding from the Singapore government and consulting to develop, implement and finalize its BCM program for an organisation.

This "Risk Analysis and Review" or "RAR" phase involved the "Running a risk assessment" using funded training entails the following steps.

1.  Supplementary Readings

Participants will receive emails (similar to what you are reading now) containing bite-size information on risk assessment.

The purpose of doing so is to introduce them to the key concepts ahead of the coming workshop. This helps participants optimize their time at the workshop.

What should participants do:

Participants are encouraged to read through the supplementary material and write down any questions they may have.

2.  Workshop

A workshop will be conducted to guide project participants to identify, analyse and evaluate their risks. The consultant will also use this time to explain the more difficult concepts on risk. A set of templates is used to facilitate this process.

What participants should do (before coming to the workshop):

Participants should have read the supplementary materials and come prepared to ask questions. Handouts and templates will be sent to them before the workshop, and participants are strongly encouraged to bring along their laptops with the templates loaded, as we will be working on the templates during the workshop.

Note that because the workshop is a 1-time group event, it is important that participants lock this event in their calendars. No repeat workshop will be conducted for absent participants and there is a possibility that programme owner or IMDA  will not approve the course subsidy if the participant is absent for more than 75% of the module.

3. Consultation

After the workshop, participants will have one week to complete and submit the templates to their Organisation BCM Coordinator, who will consolidate the templates and send the batch to the consultant.  The gap of one week may be shorter depending on the project schedule provide to you by your project manager.

Post workshop, you will be submitting the template to the consultant for review.  A teleconversation or video conferencing consultation session (approx. 30 mins) has been arranged for individual departments to go through the templates with the consultants.

What should participants to:

1. Submit the risk assessment templates to your Organisational BCM Coordinator on time
2. Before the consultation & assessment session, review your templates, and quickly read through the course materials
3. Attend the consultation session at the agreed and appointed time
4. If there are any changes required, submit a revised completed template to your Organisational BCM Coordinator.

The consultant will process the templates from all departments and write a report for submission to the organisation's management.

4. Next Session: Business Impact Analysis

Once this Risk Analysis and Review session is completed, you are now ready to attend the next "Business Impact Analysis" workshop to be held in the afternoon session. 

Sometime, this session can be held separately due to time constraint from the participants.  Check your schedule as provided by your Organisational BCM Coordinator.

Should there be any turnover of your business unit BCM Coordinator after the completion of the project, you can send the incoming designated staff member to the next BCM course which is funded by Skillsfuture Singapore (SSG). Click on the link below to read on the courses suitable for them:

Competency Based Training to Update Current BCM Plans