--- title: [BCM] [KKH] [E3] [BIA] [P6] CBF [1] Emergency Obstetric Services description: [BCM] [KKH] [E3] [BIA] [P6] CBF [1] Emergency Obstetric Services image: https://blog.bcm-institute.org/hubfs/KKH%20Graphic%20Folder/KKH%20CBF%201%20Morepost/%5BBCM%5D%20%5BKKH%5D%20%5BE3%5D%20%5BBIA%5D%20%5BT6%5D%20%5BCBF%5D%20%5B1%5D%20Emergency%20Obstetric%20Services.png --- . . 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For **Emergency Obstetric Services** at **KK Women's and Children's Hospital (KKH)**, these records support clinical decision-making, patient safety, continuity of care, legal accountability, and regulatory compliance. The inability to access critical patient information, diagnostic results, surgical records, or medication histories during an incident could significantly affect the hospital's ability to provide timely and safe emergency obstetric care. As part of the Business Impact Analysis (BIA), identifying vital records ensures that the information required to perform each Sub-Critical Business Function (Sub-CBF) remains available, accurate, and recoverable. This process complements Business Continuity Management by identifying information assets that require enhanced protection, backup arrangements, secure storage, and prioritised recovery during disruptive events. [![Banner \[BCM\] \[E3\] \[BIA\] \[P6\] Vital Records](https://no-cache.hubspot.com/cta/default/3893111/6d3e4359-14f4-4816-b274-3f61b92be858.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/6d3e4359-14f4-4816-b274-3f61b92be858) [Dr Goh Moh Heng](https://blog.bcm-institute.org/ebook/author/dr-goh-moh-heng) Aug 10, 2026 ###### Business Continuity Management Certified Planner-Specialist-Expert ### [![New call-to-action](https://no-cache.hubspot.com/cta/default/3893111/ebe9ac30-955e-4fbd-bf62-318c559361dd.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/ebe9ac30-955e-4fbd-bf62-318c559361dd) ### [![Part 6_ Vital Records](https://no-cache.hubspot.com/cta/default/3893111/700da0e2-d784-4d4f-8a4c-4582ba360494.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/700da0e2-d784-4d4f-8a4c-4582ba360494) [![Banner \[BCM\] \[E3\] \[BIA\] \[P6\] Vital Records](https://no-cache.hubspot.com/cta/default/3893111/6d3e4359-14f4-4816-b274-3f61b92be858.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/6d3e4359-14f4-4816-b274-3f61b92be858) ### CBF-1 Emergency Obstetric Processes   [![\[BCM\] \[KKH\] \[E3\] \[BIA\] \[T6\] \[CBF\] \[1\] Emergency Obstetric Services](https://no-cache.hubspot.com/cta/default/3893111/5aa80ea6-6214-44b6-92a2-4156d7d4cfe5.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/5aa80ea6-6214-44b6-92a2-4156d7d4cfe5) Vital records are information assets essential for maintaining critical operations during and after a disruption. For **Emergency Obstetric Services** at **KK Women's and Children's Hospital (KKH)**, these records support clinical decision-making, patient safety, continuity of care, legal accountability, and regulatory compliance. The inability to access critical patient information, diagnostic results, surgical records, or medication histories during an incident could significantly affect the hospital's ability to provide timely and safe emergency obstetric care. As part of the Business Impact Analysis (BIA), identifying vital records ensures that the information required to perform each Sub-Critical Business Function (Sub-CBF) remains available, accurate, and recoverable. This process complements Business Continuity Management by identifying information assets that require enhanced protection, backup arrangements, secure storage, and prioritised recovery during disruptive events. Vital records management also supports sound information governance and records management practices in accordance with ISO 15489. Both electronic and physical records should be protected because clinical operations often depend on hybrid information sources. Electronic health records provide real-time access to patient information, while signed consent forms, emergency treatment records, and specialised clinical documentation may still exist in physical form or require legal retention. Assigning clear custodianship and maintaining secure storage locations are therefore essential components of organisational resilience. [![Banner \[Table\] \[BCM\] \[E3\] \[BIA\] \[P6\] Vital Records \[BIAQ\]](https://no-cache.hubspot.com/cta/default/3893111/b44d6d49-dfb5-42a1-bc91-c0c701fc0724.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/b44d6d49-dfb5-42a1-bc91-c0c701fc0724) Table P6: Vital Records for CBF-1 | Sub-CBF Code | Sub-Critical Business Function | Description of Vital Records | Media Type | Location | In Whose Care | | --- | --- | --- | --- | --- | --- | | 1.1 | Emergency Patient Arrival and Registration | Patient registration records, identification details, emergency admission forms, referral documentation | Hybrid (Electronic and Paper) | Electronic Medical Record (EMR), Patient Administration System (PAS), Emergency Registration Office | Health Information Management (HIM) Department | | 1.2 | Obstetric Triage and Clinical Prioritisation | Triage assessments, maternal observations, fetal monitoring records, triage priority documentation | Electronic | Clinical Information System (CIS), EMR | Obstetrics & Gynaecology Department | | 1.3 | Emergency Clinical Assessment | Clinical examination records, diagnosis notes, medical history, allergy records, treatment plans | Electronic | EMR, Clinical Documentation System | Attending Obstetric Team | | 1.4 | Diagnostic and Laboratory Support | Laboratory reports, blood test results, ultrasound reports, cardiotocography (CTG) records, diagnostic images | Electronic | Laboratory Information System (LIS), Radiology Information System (RIS), PACS | Pathology and Diagnostic Imaging Departments | | 1.5 | Emergency Obstetric Decision-Making | Clinical decision records, multidisciplinary consultation notes, treatment authorisations, risk assessments | Electronic | EMR, Clinical Decision Support System (CDSS) | Senior Obstetric Consultant | | 1.6 | Emergency Theatre Preparation | Operating theatre schedules, equipment readiness checklists, surgical preparation records, instrument sterilisation records | Hybrid (Electronic and Paper) | Theatre Management System, Sterile Services Records Repository | Operating Theatre Services | | 1.7 | Emergency Obstetric Surgery and Delivery | Operative reports, surgical notes, anaesthesia records, delivery records, intraoperative observations | Hybrid (Electronic and Paper) | EMR, Theatre Information System, Medical Records Repository | Surgical Team and Health Information Management Department | | 1.8 | Anaesthesia and Perioperative Care | Anaesthetic assessment records, medication administration records, perioperative monitoring logs | Electronic | Anaesthesia Information Management System (AIMS), EMR | Department of Anaesthesiology | | 1.9 | Neonatal Emergency Support | Neonatal resuscitation records, APGAR scores, newborn assessment records, NICU admission records | Electronic | Neonatal Clinical Information System, EMR | Neonatology Department | | 1.10 | Maternal Critical Care and Stabilisation | Critical care observations, ICU/HDU nursing records, medication charts, clinical progress notes | Hybrid (Electronic and Paper) | Critical Care Information System (CCIS), EMR | Intensive Care Unit / High Dependency Unit | | 1.11 | Blood Products and Medication Management | Blood compatibility records, transfusion documentation, medication administration records, pharmacy dispensing records | Electronic | Blood Bank Information System, Pharmacy Information System | Blood Bank and Pharmacy Department | | 1.12 | Clinical Communication and Care Coordination | Clinical handover records, multidisciplinary meeting notes, emergency activation logs, communication records | Electronic | Secure Clinical Messaging Platform, EMR, Collaboration Platform | Nursing Administration and Clinical Operations | | 1.13 | Patient Monitoring and Ongoing Clinical Management | Vital signs trends, continuous monitoring records, nursing observations, early warning scores | Electronic | Patient Monitoring System, EMR | Ward Nursing Team | | 1.14 | Patient Transfer and Continuity of Care | Transfer summaries, discharge documentation, referral notes, patient movement records | Hybrid (Electronic and Paper) | Bed Management System, EMR | Bed Management Office and Receiving Clinical Unit | | 1.15 | Clinical Documentation and Regulatory Reporting | Complete medical records, discharge summaries, coding records, statutory reporting records, audit trails | Hybrid (Electronic and Paper) | Enterprise Document Management System (EDMS), EMR, Secure Medical Records Archive | Health Information Management (HIM) Department |   [![Banner \[BCM\] \[E3\] \[BIA\] \[Summing Up\] \[P6\] Vital Records \[BIAQ\]](https://no-cache.hubspot.com/cta/default/3893111/06d76589-ebcf-4c9f-8e5b-c27f02938eed.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/06d76589-ebcf-4c9f-8e5b-c27f02938eed) Identifying vital records is an essential element of Business Continuity Planning because it ensures that the information required to sustain **Emergency Obstetric Services** remains available throughout disruptive events. Clinical records, diagnostic reports, surgical documentation, medication records, and communication logs are indispensable for maintaining patient safety, supporting clinical decision-making, and ensuring continuity of care. The protection of these records also supports regulatory compliance, medico-legal obligations, and healthcare governance. Appropriate backup arrangements, secure storage, resilient information systems, and controlled access mechanisms help preserve the integrity, confidentiality, and availability of both electronic and physical records during incidents affecting hospital operations. Assigning clear custodians for each category of vital records establishes accountability for record maintenance, protection, retention, and recovery. Combined with secure storage locations and robust records management practices, this approach enables KKH to recover critical information rapidly following disruption, minimise operational downtime, and maintain compliance with information governance requirements. Effective vital records management therefore strengthens organisational resilience by ensuring that essential information assets remain protected, recoverable, and accessible whenever they are needed to support the continued delivery of safe, high-quality emergency obstetric services.     [![\[BCM\] \[KKH\] \[3/4 Banner\] Implementing Business Continuity Management for KKH](https://no-cache.hubspot.com/cta/default/3893111/141669d3-f654-4e57-9ccd-2d2ab49f536d.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/141669d3-f654-4e57-9ccd-2d2ab49f536d) | **eBook 3: Starting Your BCM Implementation** | | | | | | | | --- | --- | --- | --- | --- | --- | --- | | **MBCO** | **P&S** | **RAR T1** | **RAR T2** | **RAR T3** | **BCS T1** | ** CBF** | | [![BCM\] \[KKH\] \[E3\] \[BIA\] MBCO Corporate MBCO](https://no-cache.hubspot.com/cta/default/3893111/55ac38bc-d349-4faf-a6dc-cbc3d3f5431b.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/55ac38bc-d349-4faf-a6dc-cbc3d3f5431b) | [![BCM\] \[KKH\] \[E3\] \[BIA\] \[PS\] Key Product and Services](https://no-cache.hubspot.com/cta/default/3893111/b28ee275-3bf7-4832-a3a0-0bcca82d2522.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/b28ee275-3bf7-4832-a3a0-0bcca82d2522) | [![BCM\] \[KKH\] \[E3\] \[RAR\] \[T1\] List of Threats](https://no-cache.hubspot.com/cta/default/3893111/684e108e-12b3-4872-99e4-6b61ce39596e.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/684e108e-12b3-4872-99e4-6b61ce39596e) | [![BCM\] \[KKH\] \[E3\] \[RAR\] \[T2\] Treatment and Control](https://no-cache.hubspot.com/cta/default/3893111/6c690eb5-e7da-4206-ac6b-fb88a8966a69.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/6c690eb5-e7da-4206-ac6b-fb88a8966a69) | [![BCM\] \[KKH\] \[E3\] \[RAR\] \[T3\] Risk Impact and Likelihood Assessment](https://no-cache.hubspot.com/cta/default/3893111/a9730f15-ebd1-4e30-b308-6d574be794a1.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/a9730f15-ebd1-4e30-b308-6d574be794a1) | [![BCM\] \[KKH\] \[E3\] \[BCS\] \[T1\] Mitigation Strategies and Justification](https://no-cache.hubspot.com/cta/default/3893111/28b77d9a-b16b-44e7-9abf-965d3db4f803.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/28b77d9a-b16b-44e7-9abf-965d3db4f803) | [![\[BCM\] \[KKH\] \[E1\] \[C10\] Identifying Critical Business Functions](https://no-cache.hubspot.com/cta/default/3893111/0d1cbf1e-59f6-43c8-a15e-6b34233e632f.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/0d1cbf1e-59f6-43c8-a15e-6b34233e632f) | | **CBF-1 Emergency Obstetric Services** | | | | | | | | **DP** | **BIAQ P1** | **BIAQ P2** | **BIAQ P3** | **BIAQ P4** | **BIAQ P5** | **BIAQ P6** | | [![\[BCM\] \[KKH\] \[E3\] \[BIA\] \[DP\] \[CBF\] \[1\] Emergency Obstetric Services](https://no-cache.hubspot.com/cta/default/3893111/e497eed8-773b-4e86-bbf8-8e9c3032365b.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/e497eed8-773b-4e86-bbf8-8e9c3032365b) | **[![\[BCM\] \[KKH\] \[E3\] \[BIA\] \[T1\] \[CBF\] \[1\] Emergency Obstetric Services](https://no-cache.hubspot.com/cta/default/3893111/7bda08a6-461a-4c89-8806-4d6d1216e9f4.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/7bda08a6-461a-4c89-8806-4d6d1216e9f4)** | **[![\[BCM\] \[KKH\] \[E3\] \[BIA\] \[T2\] \[CBF\] \[1\] Emergency Obstetric Services](https://no-cache.hubspot.com/cta/default/3893111/0724500a-3544-46b8-af30-f31b292e5eb9.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/0724500a-3544-46b8-af30-f31b292e5eb9)** | **[![\[BCM\] \[KKH\] \[E3\] \[BIA\] \[T3\] \[CBF\] \[1\] Emergency Obstetric Services](https://no-cache.hubspot.com/cta/default/3893111/dc455c8b-0db4-45c4-8f33-e81d69d35344.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/dc455c8b-0db4-45c4-8f33-e81d69d35344)** | **[![\[BCM\] \[KKH\] \[E3\] \[BIA\] \[T4\] \[CBF\] \[1\] Emergency Obstetric Services](https://no-cache.hubspot.com/cta/default/3893111/f4e64c69-124b-40a8-b224-dded90e5631b.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/f4e64c69-124b-40a8-b224-dded90e5631b)** | **[![\[BCM\] \[KKH\] \[E3\] \[BIA\] \[T5\] \[CBF\] \[1\] Emergency Obstetric Services](https://no-cache.hubspot.com/cta/default/3893111/f6eaac47-7206-4cba-b6f4-b58245fa9111.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/f6eaac47-7206-4cba-b6f4-b58245fa9111)** | **[![\[BCM\] \[KKH\] \[E3\] \[BIA\] \[T6\] \[CBF\] \[1\] Emergency Obstetric Services](https://no-cache.hubspot.com/cta/default/3893111/5aa80ea6-6214-44b6-92a2-4156d7d4cfe5.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/5aa80ea6-6214-44b6-92a2-4156d7d4cfe5)** | |   |   | **BCS T2** | **BCS T3** | **PD** | | | | | | [![\[BCM\] \[KKH\] \[E3\] \[BCS\] \[T2\] \[CBF\] \[1\] Emergency Obstetric Services](https://no-cache.hubspot.com/cta/default/3893111/8d32e264-3e43-4d37-be2a-1382e798c916.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/8d32e264-3e43-4d37-be2a-1382e798c916) | [![\[BCM\] \[KKH\] \[E3\] \[BCS\] \[T3\] \[CBF\] \[1\] Emergency Obstetric Services](https://no-cache.hubspot.com/cta/default/3893111/b53ff102-21b1-4f31-b47e-5b721028ee65.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/b53ff102-21b1-4f31-b47e-5b721028ee65) | [![\[BCM\] \[KKH\] \[E3\] \[PD\] \[CBF\] \[1\] Emergency Obstetric Services](https://no-cache.hubspot.com/cta/default/3893111/f9da91f2-6ad8-4c19-b25f-ef7b136c8a04.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/f9da91f2-6ad8-4c19-b25f-ef7b136c8a04) | | | |   | | | | | | |   #### More Information About Business Continuity Management Courses To learn more about the course and schedule, click the buttons below for the  BCM-300 Business Continuity Management Implementer \[BCM-3\] and the BCM-5000 Business Continuity Management Expert Implementer \[BCM-5\]. | [![New call-to-action](https://no-cache.hubspot.com/cta/default/3893111/f3922b80-e96a-46d6-8993-dc150a5de2d5.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/f3922b80-e96a-46d6-8993-dc150a5de2d5) | [![New call-to-action](https://no-cache.hubspot.com/cta/default/3893111/9ff8a3dc-e39a-465b-929f-72e232cdd5fb.png)](https://cta-redirect.hubspot.com/cta/redirect/3893111/9ff8a3dc-e39a-465b-929f-72e232cdd5fb) | [![Register 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Copyright 2026 ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Dr Goh Moh Heng", "url" : "https://blog.bcm-institute.org/ebook/author/dr-goh-moh-heng" }, "dateModified" : "2026-08-10T07:08:01.443Z", "datePublished" : "2026-08-10T07:07:53.000Z", "headline" : "[BCM] [KKH] [E3] [BIA] [P6] CBF [1] Emergency Obstetric Services", "mainEntityOfPage" : { "@id" : "https://blog.bcm-institute.org/ebook/bcm-kkh-e3-bia-p6-cbf-1-emergency-obstetric-services", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://blog.bcm-institute.org/hubfs/BCMI%20Logo.png" }, "name" : "BCMI Pte Ltd" } } ```