Complete Application Form: Sample BCM BoK 1 PM #1

Project Management

Example BoK 1 PM #1

1. What was performed?

• Establishment of a BC project Initiation & management for subsidiary ABC by XYZ International

2. When was it done?

• Kickoff meeting started on September 201x ended mid-May 202x

3. How was it carried out?

• In 201x, ABC organization wanted to establish a BC project in the company and seek assistance from its Head Office XYZ BCM team. I was appointed the Project Manager and responsible for facilitating ABC International in establishing the BC program.
  
  

• ABC is a subsidiary of XYZ International. Its main business is clean water production and distributing water to customers in the Jakarta area. Business continuity is crucial for ABC to ensure its customers continue to receive clean water even in the event of a major disaster.
  
  

• In the initial stage, the process started with the establishment of the BCP Project team including the determination of roles and responsibilities. The team members consist of staff from 2 companies. ABC as the operational team and XYZ International as consultant and facilitator.
  
  

• Establish Project Organization Structure
  • Roles and Responsibilities
• Project objective
  
  • The objective is to ensure the safety of human life and to protect stakeholders' interests (including financial, reputation and compliance to regulations) by building business resilience during a catastrophic event
• Project scope
  
  • BCP in ABC covered 5 (five) different premises including Head Office, Two Water Treatment Plants, Water Facilities, and a warehouse.
• Project Timeline
  
  • With the assumption that the project will take 9 months, we set up a project timeline to ensure the project can be done in a timely manner.
  • Apart from the timeline, we also agreed to conduct monthly meetings to discuss the project reports and obstacles so they can be run smoothly.
  • From time to time, we also update the Top Management on the progress.

After the team and the plan had been established, we conducted a kick-off that aimed to gain commitment across the members of the company including the Top Management. The kick-off was attended by almost all of ABC's managers and senior management. The project was formally started with this kickoff meeting.