[BCM] [BT] [E3] [BIA] [T3] [CBF] [8] Procurement & Supply Chain Management

BIA Questionnaires

Part 5: Inter-dependencies

Notes for BCM Institute's Course Participants: This is the template for completing the "Part 5: Inter-dependencies."

CBF-8: Procurement & Supply Chain Management

The effectiveness and resilience of CBF-8: Procurement & Supply Chain Management at Bandtree Brunei depend heavily on a network of interdependent relationships with both internal business units and external stakeholders.

These dependencies form the operational backbone that supports timely procurement activities, risk mitigation, regulatory compliance, and overall supply chain continuity.

Purpose of Chapter

This chapter identifies and maps out the critical internal and external dependencies for each sub-function under CBF-8.

It categorises these dependencies based on whether they are internal (within Bandtree) or external (third-party vendors, suppliers, or partners). It classifies the direction of reliance as upstream, downstream, or mutual.

Understanding these interconnections is crucial for anticipating potential disruptions, planning coordinated recovery strategies, and ensuring seamless procurement processes under both normal and crisis conditions.

Below is a comprehensive table for CBF-8: Procurement and Supply Chain Management of Bandtree, focusing on interdependencies across internal units and external parties. This aligns with BCM Institute’s Part 5: Inter-dependencies methodology.

Table 5: [BIA] [P5] Inter-Dependencies for CBF-8: Procurement & Supply Chain Management

Legend

• Internal Dependency: Relying on an internal department/unit within Bandtree.
• External Dependency:  Involving external vendors, partners, or service providers.
• Dependency Type:
  • Upstream: Dependencies that feed into/support the CBF.
  • Downstream: Dependencies that rely on outputs from the CBF.
  • Mutual: Two-way interdependence.

Summing Up ...

A clear understanding of inter-dependencies allows Bandtree to strengthen its procurement and supply chain function by proactively identifying single points of failure, prioritising resource allocation, and fostering collaborative partnerships.

Internal units such as Legal, Finance, ICT, and Compliance play an upstream role in ensuring smooth procurement governance.

At the same time, external vendors and logistics providers form critical downstream and mutual links in the service delivery process.

By documenting and analysing these relationships, Bandtree is better positioned to maintain operational continuity, rapidly respond to disruptions, and protect the integrity of its procurement operations.

This inter-dependency framework will also serve as a key reference for business continuity and disaster recovery planning initiatives across the organisation.

BIA Questionnaires

Part 6: Vital Records

Notes for BCM Institute's Course Participants: This is the template for completing the "Part 6: Vital Records."

CBF-8: Procurement & Supply Chain Management

The continuity and recovery of CBF-8: Procurement & Supply Chain Management at Bandtree Brunei rely heavily on the accessibility, integrity, and security of vital records.

These records include contractual agreements, procurement approvals, supplier credentials, compliance documentation, inventory logs, and system data—all of which are essential for maintaining operational effectiveness and regulatory compliance.

Purpose of Chapter

This section identifies and categorises the critical documents and data sets that are indispensable for the function’s resumption in the event of a disruption.

Each vital record is mapped to its corresponding sub-process, storage medium, physical or digital location, and responsible custodian. The classification ensures that all essential documents are protected, retrievable, and aligned with the company’s broader business continuity objectives.

By documenting these records, Bandtree safeguards its procurement activities against data loss, unauthorised access, and delays during emergency or recovery scenarios.

Below is the Vital Records Table for CBF-8: Procurement & Supply Chain Management of Bandtree Brunei, aligned with BCM Institute’s Part 6: Vital Records v2.0 methodology. This table helps identify the key documents and data required to resume procurement operations swiftly in the event of a disruption.

Table 6: [BIA] [P6] Vital Records for CBF-8: Procurement & Supply Chain Management

Notes

• Media Type: Specifies how records are stored (e.g., digital, hardcopy, or both).
• Location: Indicates the physical or digital location where the records are stored.
• In Whose Care: Identifies the designated custodian responsible for managing and safeguarding the vital records.

Summing Up ...

In the context of business continuity for procurement and supply chain operations, maintaining control over vital records is not merely a best practice—it is a critical necessity.

The records outlined in this chapter serve as the informational foundation upon which Bandtree’s procurement decisions, vendor relationships, financial transactions, and compliance commitments are built.

By ensuring that these records are securely stored, regularly updated, and readily accessible, Bandtree enhances its resilience and responsiveness in the face of disruption.

This structured approach to vital record management reinforces the company’s ability to quickly resume procurement operations, maintain accountability, and uphold service delivery standards even under crisis conditions.